Governance/Management arrangements

Corporate Governance
Role of Board
Kilkenny and Carlow Education and Training Board has 21 members. It has a formal schedule of functions as set out in the Education and Training Boards Act 2013 and the Code of Practice for the Governance of ETBs (page 6). These reserved functions are supported by legislation and include items for decision and approval. The Board is supported by an Executive which is responsible for the implementation of plans, day to day management and functions not reserved for the Board. An organisational structure with appropriately defined authority levels and reporting structures underpins the organisation
Kilkenny and Carlow ETB members and designated staff provide annual Disclosures of Interests in respect of issues that could materially influence the performance of functions. In addition, the Board has adopted a Code of Governance for the ETB and this has been provided to all members and staff.
The Board held the required scheduled meetings during the year. A register of attendance is maintained. Minutes are maintained and adopted in support of Board meetings.
Board members are provided with appropriate documentation outlining their functions and responsibilities. Members have direct access to the Chief Executive. Procedures are in place for members, in the furtherance of their duties, to take independent professional advice.

Sub Committees
The Board has established a number of Sub-Committees including Finance and Audit Committees, Boards of Management and other sub committees as appropriate. These Sub-Committees are composed of Board Members and /or agreed other representation. Following the permission of the Minister for Education and Skills existing school and centre boards were maintained and extended throughout 2014

Audit Committee
The Audit Committee are independent of management and responsible for monitoring the executive in the carrying out of its functions and provides assurances to the Board as to the adequacy and effectiveness of the internal control processes. It met twice during 2013/2014. It received reports from management as well as external and internal audit. Internal audit reports to the Audit Committee are for their discussion and implementation.
The Board receives minutes of meetings from the Audit Committee and has regard to its report in adopting a statement of internal control and approving the annual accounts.

Items considered by the Audit Committee during 2013 and 2014 included:
Final Audit Sub-Committee minutes from Co. Carlow and Co. Kilkenny VEC
VSSU Procurement Audit, Carlow
School Bank Account, Audit, Coláiste Eoin, Hackettstown May 2013
Comptroller an Auditor General /Management letter
Risk Register
Requisition for balance of funding from mainstream school non-pay 2013

Finance Sub-Committee
The Finance Sub-Committee has responsibility for reviewing the income/expenditure of the ETB, major contracts and the financial aspects of the education and service plans. It met twice during 2013/2014. Minutes of the Finance Sub-Committee are received by the Board for consideration and to assist in providing assurance that the education and service plans are being implemented.

Items considered by the Finance Sub- Committee during 2013 and 2014 included:
Final Finance Sub-committee minutes of Co. Carlow and Co. Kilkenny VEC
Draft Capital Projects Report
Contracts in excess of €50,000
Review of Income and expenditure to 31st December 2013
Transfer of functions between Carlow and Kilkenny offices

Internal Control
The Board has overall responsibility for ensuring that an effective system of internal financial control is maintained and operated. The Executive has day-to-day responsibilities for implementing the system of internal control.

The system of internal control operated is based on detailed Administrative Procedures, Segregation of Duties, Specific Authorisation and Regular review by management of reports outlining actual and budgeted results of programmes.

The Boards monitoring and review of the effectiveness of the system of internal control is informed by the:
Work of the Audit Committee
Chief Executive who has responsibility for the financial control framework
Recommendations by the Comptroller & Auditor General