Data Protection

Data protection is about your fundamental right to privacy. KCETB has always kept your personal information safe and confidential.

The EU General Data Protection Regulations or ‘the GDPR’ came into effect on 25th of May 2018 and it replaced the existing Data Protection Laws in the European Union. The reason for the change is to give people more rights, control and understanding of how their personal data is being used.

The GDPR will have no impact on the services we provide to you.

It does however require KCETB to keep you informed of the following:
• The types of data we hold about you;
• The purpose it is used for; and
• Your rights in relation to how it is processed.

Please click on the below links for information on our Data Protection Policy and details of how we process your data are  in the Data Privacy Notices.

Data Protection Policy
Privacy Notice Employees
Privacy Notice to students
CCTV Policy
CCTV Privacy Notice
ETB Records Management Policy
ETB Records Retention Schedule
Data Breach Protocol
Data Breach Incident Report 
Programme and Learner Support System Data Protection Statement  (as referenced in Data Protection Policy 3.14.3(b) and 3.14.8

Third Party Recipients of Data

The Rights of a Data Subject under Data Protection Legislation
A Data Subject has the following rights under Data Protection Legislation which can be exercised at any time:
• Right of access
• Right to Rectification
• Right to be forgotten
• Right to restrict processing
• Right to data portability
• Right to object and to object to automated decision making /profiling
• Right to complain to the Supervisory Authority

Please note that should a data subject exercise their rights, they will be asked for verification of identification as mentioned below in the section ‘Making a Data Access Request’.

Making a Data Access Request
Requests for copies of data held KCETB in any Administration Office, School, College or Further Education Centre.

A data subject can exercise the right of access at any time by contacting KCETB’s Data Protection Office in writing. This can be done via email to dataprotection@kcetb.ie, or via post to KCETB, Seville Lodge, Callan Road, Kilkenny. A Data Access Form is also available on request (if preferred) from dataprotection@kcetb.ie.

The data access request should include identification as mentioned below, and information on the nature of association with kcetb.ie. Student – please give the name of School/Centre,Staff Member – please give department etc. For CCTV images, please state the exact location, date and approx. time within 28 days of an incident (we do not hold footage after this time). This will allow KCETB to perform an efficient search and retrieval for the records/images requested. In certain circumstances, and in accordance with the Data Protection Legislation, a request may be refused. If this happens, KCETB will provide the Data Subject with a full legal basis for refusal.

Important notice – Identification
To protect the data requested, and so the ETB can satisfy itself of the identity of the requester, the data access is required to be accompanied by one of following identity verification methods:

• a copy of State Identification (Passport or Drivers Licence) officially verified with the station stamp and signature of a member of An Garda Síochána. or
• The requestor can present themselves with their identification to the Administration Offices in Seville Lodge, Callan Road, Kilkenny
• The requestor can include a declaration from a Commissioner of Oaths verifying their identity.

Upon receipt of all relevant documentation, KCETB will process the Data Access Request within 30 calendar days.

Please note that in accordance with Data Protection Legislation, KCETB can only release the data belonging to the requester. The data of all other individuals other than the requester will be redacted where necessary. CCTV footage will be pixilated to protect the identifiable data/images of all other parties. More information on privacy in relation to CCTV can be found in our CCTV Policy and Privacy Notices.

Important notice to Parents/Guardians
Parents/Guardians making a Data Access Request for copies of data held about their child (student under 18 years) should read and familiarise themselves with the Data Protection laws surrounding these requests. Section 3, (3.1 (a), (b) and (c)) of KCETB’s Data Protection Policy details more information on this process within KCETB Schools and Centres.

Access requests regardless of KCETB School or Centre should be sent to the Data Protection Office of KCETB.

Contact details for queries in relation to Data Protection in KCETB:

Via email: dataprotection@kcetb.ie
Post:

Colette Duggan
Data Protection Officer
Kilkenny and Carlow ETB
Seville Lodge
Callan Road
Kilkenny

Telephone: 056 7770966

Further information can be found at:

www.dataprotection.ie

www.gdpr4schools.ie

Our data protection policies and procedures continously reviewed.

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